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Tag Archives: purchasing
Do Your Due Diligence!
Has someone ever asked you: “Do your due diligence?” It is a common phrase in the business office and more specifically, purchasing department. Today, we will discuss the importance of this phrase and performing due diligence as it relates to … read more
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Tagged accounting, Arizona, audit, due diligence, Katherine Shell, procurement, purchasing, school district, USFR
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Sole Source Procurements – Are You Updating Your Documents?
Sole source procurements can be legitimate and necessary when it is determined that there is only one vendor capable of providing an item or service. The release of the USFR Compliance Questionnaire last year introduced an enhancement related to sole-source … read more
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Tagged Arizona, audit, compliance, internal controls, Lexi Diaz, procurement, purchasing, school districts, sole source, USFR
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Thinking About a Purchasing or Credit Card Program for Your District? Here’s What You Need to Know Before You Get Started
School districts are always looking for better ways to manage spending. One popular solution is using purchasing cards (P-Cards) or credit cards to streamline how goods and services are bought. These tools can make things faster and more efficient—but they … read more
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Tagged Arizona, credit cards, internal controls, P-card, procurement, purchasing, purchasing card, risks, school districts
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USFR Account Changes for Equipment Thresholds
The Arizona Auditor General has recently updated the Chart of Accounts in the Uniform System of Financial Records for Arizona School Districts (USFR) to allow for easier federal reporting for capital purchases. This Chart of Accounts change is effective July … read more
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Tagged Arizona, assets, compliance, equipment, Federal, financial reporting, financial statements, inventory, Kara Curtis, OMB, purchasing, school districts, USFR
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Three Procurement Tips from an Auditor
Non-federal entities other than States, including those operating Federal programs as subrecipients of States, must follow the procurement standards set out in 2 CFR sections 200.318 through 200.326. In addition, all Arizona school districts are required to follow the legislative … read more
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Tagged Arizona, audit, internal controls, Kalkin Stransky, procurement, purchasing, school district, USFR
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Starting a P-Card Program
Starting a purchasing card program can be a great way of making the acquisition process more efficient. Purchasing cards will help reduce the time required to acquire and obtain goods/services from vendors who don’t accept purchase orders. However, the increase … read more
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Tagged accounts payable, Antonio Romero, Arizona, internal controls, p-cards, procurement, purchasing, school district, USFR
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Procurement Due Diligence & Written Determination
A.R.S. §15-213 requires school districts to follow procurement practices adopted by the State Board of Education. The School District Procurement Rules are based on the Arizona Procurement Code (A.R.S. Title 41, Ch. 23), which is the legislative authority and guidance … read more
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Tagged Arizona, ARS, compliance, cooperative, Emily Powell, procurement, purchasing, school districts, USFR
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